Advertising Policy

UNI departments and recognized student organizations are given the privilege to advertise within Housing & Dining (UHD) facilities. These facilities are high traffic areas for UNI students, therefore are prime opportunities to display messaging regarding campus activities. Exercise of this privilege requires adherence to specific guidelines. Failure to follow these guidelines may result in forfeiture of the privilege. Groups must follow all university policies when utilizing UHD spaces for promotion.

Policy revised 8/24

Dining Centers

Advertising within and directly outside of the dining centers is not permitted. This includes print media, digital signage and in-person solicitation.

Dorms

Guidelines for advertising in UNI dorms.

Flyers

Guidelines:

Create flyers according to the following criteria:
- Max quantity of 1 flyer per dorm.
- Not to exceed 8.5”x11” sheet of paper.
- The primary focus must be on the message or event of the sponsoring UNI group.
- The message must reflect respect for the educational mission of the University.
- May not advertise goods or services that compete with those provided by the University (ie: housing, dining).
- No more than 1/3 of the flyer may contain information referencing off-campus sponsors. May not list sponsors that offer goods or services that compete with those provided by the University (ie: housing, dining).
- Not to include discriminatory, sexist or libelous words or pictures.
- Not to promote the consumption of alcoholic beverages or events at local drinking establishments.
- Not to include campaign messaging for political candidates outside of UNI student government. (See https://policies.uni.edu/1009 for further information related to political campaigning on campus.)
- Includes name of sponsoring NISG-recognized organization or UNI office/department and contact information.
Bring a printed copy of the requested flyer to the receptionist in Housing & Dining (Redeker Center) or email a draft to housing@uni.edu to review for approval. It is recommended that you do not print the full quantity until approval has been received by UHD, should a revision need to be made.
Once approved, bring the flyers to be stamped with the UHD logo prior to being distributed to the dorms.
UHD will send them to the dorms to be posted. (Please note it may take up to 3 business days for the flyers to reach the dorms.)
Flyers will be removed by hall staff upon expiration of the advertised event or following two weeks of exposure.

Collections

Student organizations interested in having charitable collection drives in the residence halls are welcome to do so. In order to make the collection process as likely as possible to succeed, below are guidelines for a cooperative effort.

Guidelines:

The organizing group must email Housing & Dining (housing@uni.edu) at least 14 days prior to the beginning of the drive in order to receive permission and identify dates of the collection period.
Collection periods run for a period of one week, from noon on Monday to noon the following Monday.
Once approval is obtained, UHD will notify hall offices as to what dates the containers are go be up.
One container is allowed per dorm and should be dropped off to the respective dorm office during office hours. An accompanying contact sheet must also be dropped off to include the name and number of the person to call should the container become full prior to the end of the collection period.
Containers will be secured in the hall office at the end of each day.
The size of the containers need to be small enough so a desk staff person could comfortably move it to and from the office, after the office opens and again when it closes.
The containers must be clearly labeled as to the sponsoring organization and with what the donations will be used for.
If donated items are not picked up on the agreed upon date, they will be given to a local charity.

Mailbox Stuffers

The distribution of promotional pieces via residence hall mailboxes is not permitted. If you wish to have materials delivered to students’ mailboxes, you will need to do so through the postal service.

PLEASE NOTE: We have found that mailbox stuffers are no longer an effective or cost-worthy method of communicating with students. Housing & Dining is supportive of the campus community’s efforts in getting the word out to our residents and we are happy to explore other means of reaching this audience.

The distribution of promotional pieces via email through the Residence Life Coordinator (RLC) or Resident Assistant (RA) is not permitted. Student organizations and departments should ONLY send information about resources that hall staff might be able to use in their roles (e.g. Counseling Center classes).

Hall Activities Board

Organizations that wish to promote their events through hall activities boards must contact the activities board president to request permission to get on their agenda. The request should be made at least one week in advance. A maximum of five minutes will be allocated during the meeting.

For a listing of board presidents, visit Student Organizations > Find an Organization. From here, search by dorm name.

Solicitation

Informational/Promotional Tables:

Groups and organizations are not permitted to solicit within or directly outside of UNI Dorms. Solicitation includes any activity which primary purpose is the advertisement of or the inducement to purchase or endorse a product, service, proposition or cause.

Door-to-Door:

Door-to-door selling or soliciting of any kind is prohibited (this includes sliding information under a resident's door), except by hall programming boards who have received prior approval from the Residence Life Coordinator (RLC).

Selling From Your Room:

Students selling legal items from their rooms may do so with prior approval from their roommate(s). Advertising may be done ONLY on that room’s door. No other residence facilities (other than bulletin boards outside of the dining centers) may be used by individuals to advertise, display or sell products. (RAs are not permitted to sell items from their rooms.)

Product Parties:

Product parties and demonstrations may occur in student rooms, though no sales may occur at the time of the party. Those who wish to purchase goods must do so at a time outside of the event.

Redeker Center & Towers Center

Guidelines for advertising within Redeker and Towers Centers.

Flyers

Guidelines:

Create flyers according to the following criteria:
- Max quantity of 1 flyer to be hung on community bulletin board.
- Not to exceed 11x17” sheet of paper.
- The primary focus must be on the message or event of the sponsoring UNI group.
- The message must reflect respect for the educational mission of the University.
- May not advertise goods or services that compete with those provided by the University (ie: housing, dining).
- No more than 1/3 of the flyer may contain information referencing off-campus sponsors. May not list sponsors that offer goods or services that compete with those provided by the University (ie: housing, dining).
- Not to include discriminatory, sexist or libelous words or pictures.
- Not to promote the consumption of alcoholic beverages or events at local drinking establishments.
- Not to include campaign messaging for political candidates outside of UNI student government. (see https://policies.uni.edu/1009 for further information related to political campaigning on campus)
- Includes name of sponsoring NISG-recognized organization or UNI office/department and contact information.
Bring a printed copy of the requested flyer to the receptionist in Housing & Dining (Redeker Center) or email a draft to housing@uni.edu to review for approval.
Once approved, the flyers must be stamped with the UHD logo prior to being hung on the bulletin board.
Flyers will be removed by UHD staff upon expiration of the advertised event or following two weeks of exposure.

Solicitation

Informational/Promotional Tables:

Groups and organizations are not permitted to solicit within or directly outside of Redeker or Towers Center. Solicitation includes any activity which primary purpose is the advertisement of or the inducement to purchase or endorse a product, service, proposition or cause.

Departmental Browsing Fairs:

Guidelines:

Must be reserved and represented by an administrative or academic UNI department.
Types of allowable events: (approval of event type is at the discretion of Housing & Dining)
- Browsing fairs – multiple tables sharing university opportunities that hold an academic purpose for current or prospective students
- Clinics – such as for flu shots
Tables may not offer or advertise goods or services that compete with those provided by the University (ie: housing, dining).
The organizing department must contact the receptionist in Housing & Dining at 319-273-2333 or e-mail UHD Marketing at least 14 days in advance to check availability, receive permission and reserve dates. Space and availability is limited.
Set up to take place on the ground level of Redeker Center or the upper level of Towers Center in an area deemed appropriate by Housing & Dining.
Requesting department is responsible for acquiring their own tables, as well as the set up and tear down of the event.
Any damages that occur will be at the expense of the hosting department.