Advertising Policy

UNI departments and recognized student organizations are given the privilege to advertise within Housing & Dining (UHD) facilities. These facilities are high traffic areas for UNI students, therefore are prime opportunities to display messaging regarding campus activities. Exercise of this privilege requires adherence to specific guidelines. Failure to follow these guidelines may result in forfeiture of the privilege. Groups must follow all university policies when utilizing UHD spaces for promotion.

Policy revised 5/26

University Housing & Dining

Dining

Advertising within and directly outside of the dining halls and retail stores is not permitted. This includes print media, digital signage and in-person solicitation. Collection drives organized by groups outside of UHD are not permitted.

Dorms

Guidelines for advertising in UNI dorms. Solicitation in and around the Mail & Information Desks is not permitted.

Flyers

Guidelines:

  1. Create flyers according to the following criteria:
    • Max quantity of 1 flyer per dorm.
    • Not to exceed 8.5”x11” sheet of paper.
    • The primary focus must be on the message or event of the sponsoring UNI group.
    • The message must reflect respect for the educational mission of the University.
    • May not advertise goods or services that compete with those provided by the University (ie: housing, dining).
    • No more than 1/3 of the flyer may contain information referencing off-campus sponsors. May not list sponsors that offer goods or services that compete with those provided by the University (ie: housing, dining).
    • Not to include discriminatory, sexist or libelous words or pictures.
    • Not to promote the consumption of alcoholic beverages or events at local drinking establishments.
    • Not to include campaign messaging for political candidates outside of UNI student government. (See https://policies.uni.edu/1009 for further information related to political campaigning on campus.)
    • Includes name of sponsoring NISG-recognized organization or UNI office/department and contact information.
    • If the flyer is promoting an event, this statement must be included: "If you need a reasonable accommodation in order to participate in this program/event, please contact <sponsoring department or contact person< at <phone number or email> prior to the event." The flyer will not be approved for posting without this statement.
  2. Bring a printed copy of the requested flyer to the receptionist in Housing & Dining (Redeker Center) or email a draft to housing@uni.edu to review for approval. It is recommended that you do not print the full quantity until UHD approval has been received, should a revision need to be made.
  3. Once approved, bring the flyers to be stamped with the UHD logo prior to being distributed to the dorms.
  4. UHD will send them to the dorms to be posted. (Please note it may take up to 3 business days for the flyers to reach the dorms.)
  5. Flyers will be removed by dorm staff upon expiration of the advertised event or following two weeks of exposure.
Collections

Collection drives within the dorms organized by groups outside of UHD are not permitted.

Mailbox Stuffers

All mail is now handled through the Mail & Information Desks. If you wish to have materials delivered to students, you will need to send through the US Postal Service.

Email

The distribution of promotional pieces via email through the Residence Life Coordinator (RLC) or Resident Assistant (RA) is not permitted. Student organizations and departments should ONLY send information about resources that hall staff might be able to use in their roles (e.g. Counseling Center classes).

Social Media

We would love to help spread the word about your event via the dorm social media channels. You are welcome to tag, mention or send the individual dorm accounts a DM and we'll try our best to help share your information.

Solicitation

Informational/Promotional Tables:

Groups and organizations are not permitted to solicit within or directly outside of UNI Dorms. Solicitation includes any activity which primary purpose is the advertisement of or the inducement to purchase or endorse a product, service, proposition or cause.

Door-to-Door:

Door-to-door selling or soliciting of any kind is prohibited (this includes sliding information under a resident's door), except by hall programming boards who have received prior approval from the Residence Life Coordinator (RLC).

Selling From Your Room:

Students selling legal items from their rooms may do so with prior approval from their roommate(s). Advertising may be done ONLY on that room’s door. No other residence facilities (other than bulletin boards outside of the dining centers) may be used by individuals to advertise, display or sell products. (RAs are not permitted to sell items from their rooms.)

Product Parties:

Product parties and demonstrations may occur in student rooms, though no sales may occur at the time of the party. Those who wish to purchase goods must do so at a time outside of the event.

Redeker Center & Towers Center

Guidelines for advertising within Redeker and Towers Centers.

Flyers
  1. Create flyers according to the following criteria:
    • Max quantity of 1 flyer to be hung on community bulletin board.
    • Not to exceed 11x17” sheet of paper.
    • The primary focus must be on the message or event of the sponsoring UNI group.
    • The message must reflect respect for the educational mission of the University.
    • May not advertise goods or services that compete with those provided by the University (ie: housing, dining).
    • No more than 1/3 of the flyer may contain information referencing off-campus sponsors. May not list sponsors that offer goods or services that compete with those provided by the University (ie: housing, dining).
    • Not to include discriminatory, sexist or libelous words or pictures.
    • Not to promote the consumption of alcoholic beverages or events at local drinking establishments.
    • Not to include campaign messaging for political candidates outside of UNI student government. (see https://policies.uni.edu/1009 for further information related to political campaigning on campus)
    • Includes name of sponsoring NISG-recognized organization or UNI office/department and contact information.
    • If the flyer is promoting an event, this statement must be included: "If you need a reasonable accommodation in order to participate in this program/event, please contact <sponsoring department or contact person< at <phone number or email> prior to the event." The flyer will not be approved for posting without this statement.
  2. Bring a printed copy of the requested flyer to the receptionist in Housing & Dining (Redeker Center) or email a draft to housing@uni.edu to review for approval.
  3. Once approved, the flyers must be stamped with the UHD logo prior to being hung on the bulletin board.
  4. Flyers will be removed by UHD staff upon expiration of the advertised event or following two weeks of exposure.
Informational/Promotional Tables

Groups and organizations are not permitted to solicit within or directly outside of Redeker or Towers Center. Solicitation includes any activity which primary purpose is the advertisement of or the inducement to purchase or endorse a product, service, proposition or cause.

Departmental Browsing Fairs

Guidelines:

  1. Must be reserved and represented by an administrative or academic UNI department.
  2. Types of allowable events: (approval of event type is at the discretion of Housing & Dining)
    • Browsing fairs – multiple tables sharing university opportunities that hold an academic purpose for current or prospective students
    • Clinics – such as for flu shots
  3. Tables may not offer or advertise goods or services that compete with those provided by the University (ie: housing, dining).
  4. The organizing department must contact the receptionist in Housing & Dining at 319-273-2333 or e-mail UHD Marketing at least 14 days in advance to check availability, receive permission and reserve dates. Space and availability is limited.
  5. Set up to take place on the ground level of Redeker Center or the upper level of Towers Center in an area deemed appropriate by Housing & Dining.
  6. Requesting department is responsible for acquiring their own tables, as well as the set up and tear down of the event.
  7. Any damages that occur will be at the expense of the hosting department.